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Rental_Apartment_Manager.xlsm 1.8 MB
Rental_Apartment_Manager_PDF_Codebook.pdf 8.4 MB
November 3, 2026

I Built a Complete Property Management System in Excel

You can now see every unit you manage, floor by floor, and know exactly who owes rent right now, all from one Excel file you own.

If you manage rentals for owners, you know the juggling act. Tenants, leases, late rent, repairs and deposits are spread across a rent book, a few spreadsheets, your inbox and your memory, and the owner statement turns into a weekend job at month end. Property management software will happily take over, as long as you keep paying a monthly fee for every unit.

The Rental & Apartment Manager puts all of it in one place. Every screen filters by owner, then building, then unit, so it handles a single duplex or a whole portfolio with a management fee set per owner. Late notices, tenant statements, work orders, booking forms and NOI reports each come out as a PDF in one click, saved in a folder right next to your workbook.

Here’s what you get:

  • A building map, floor by floor, with every unit colored paid, late, notice or vacant

  • One-click PDFs for late notices, renewal offers, tenant statements, work orders and NOI reports

  • Monthly tenants and short-term holiday lets in the same app, with visitor tax worked out per guest per night

  • Income & NOI showing potential rent, vacancy, net operating income and cap rate for every owner

  • A complete record for every tenant, with their lease, household, emergency contact, payment history and every letter sent

I managed an apartment building years ago, and chasing late rent was always the part nobody wanted to do. In the sample, three tenants owe $4,226 and the map shows you exactly who. Click one of those orange units and the late fee is already added. One more click and the late notice is written, saved and ready to send.

I walk you through every screen step by step, from the Home dashboard to the Admin settings, and the complete, unlocked workbook is included. It comes loaded with a fictional management company, so you can explore everything first, then clear the sample data and add your own owners and buildings.

📥 Open the workbook, follow along one screen at a time and you’ll have your first building set up sooner than you think.

▶️⁠ Feel free to watch the full training video on YouTube.   

👉⁠ Make sure you download the workbook and the training resources in the files below.

I would love to hear your feedback so make sure to comment below as I read every comment.

I look forward to hearing from you and I hope you enjoy the training. Thank you.